Venue research · reviewed 2026-11-10
What will the reception cost?
Choose a researched venue and your guest count. We build a low and a high case from the venue’s own published menus and packages, then add service charges, tax and a 10% contingency. It covers one reception only — not your whole wedding.
Gaylord Texan Resort & Convention Center
Grapevine, Texas · 200 guests
Per person
$195–$380
Reception total
$38,943–$76,091
Planning midpoint, not a measured market average
$288 / guest
| How it adds up | Low | High |
|---|---|---|
| Menu / package × guests | $25,000 | $40,000 |
| Venue extras allowance | $2,000 | $12,500 |
| Service & house charges | $6,000 | $11,200 |
| Modeled tax | $2,403 | $5,474 |
| Contingency (10%) | $3,540 | $6,917 |
| Total | $38,943 | $76,091 |
No date-specific property quote. Menu, bar, minimum spend and venue extras are planning allowances, not published charges. Confidence: low.
Seated dinner for 200?
Published banquet layouts that fit: Texas Ballroom.
- Texas Ballroom · 3390 seated · 4000 reception · 5416 theatre
Published layouts require confirmation with stage, mandap, dance floor, catering and clear aisles.
Sources & limits
- Gaylord Texan Resort & Convention Center events page · reviewed 2026-11-10
- Anaheim Marriott · 2026 in-house wedding packages · 2026. Meal-led reception packages: USD 110, 130 or 150 per person; package inclusions differ. Published F&B charges: 19% staff plus 8% house; tax 7.75%. Not a complete wedding budget.
- Omni Barton Creek · published wedding menu · Undated/older reference; not a current quote. Meal-led packages list USD 140–175 per person; bar is additional. Source states 25% service plus 8.25% tax. Used only as a resort comparator.
One reception only; no accommodation, transport, decor, AV, entertainment, photography, planner or additional functions. Small, non-representative primary-source menu sample. Editorial segment/type allowances are hypotheses for initial planning; not hotel quotes or official star ratings. BollyWeds editorial planning segment; not an official star rating. Tax and service are modeled; the venue’s written proposal decides the real figures. Prices are in US dollars.